NATIONAL CATTLEMEN’S FOUNDATION
ADMINISTRATIVE COORDINATOR
Reports to: Executive Director, National Cattlemen’s Foundation (based in Denver office)
General Responsibilities:
Performs duties to provide a variety of administrative support services and coordination for the Foundation’s Executive Director and Manager of Foundation Programs.
Foundation Programs
· Works with Manager of Foundation Programs to manage information/deadlines for Foundation sponsored scholarship programs, collegiate contests, events, meetings and other programs as they are developed.
· Works with Design Team to produce collateral materials as needed.
· Manages mailings and communications regarding programs.
· Assists with details and mailings regarding Foundation meetings to include Trustee meetings, annual conferences and conventions.
· Provides on-site assistance at meetings/conventions if needed, requiring limited travel.
Foundation Fundraising/Philanthropy
· Assists with gift processing of annual, major and planned gifts to include donor acknowledgement.
· Works to keep Raiser’s Edge donor database updated and accurate.
· Sets-up donor files.
· Assists with details of setting-up annual/major gift fundraising campaigns, gift clubs and other fundraising opportunities.
· Researches individuals, companies and foundations as requested.
Additional Responsibilities:
· Represents the National Cattlemen’s Foundation and the National Cattlemen’s Beef Association with superior customer service and communication skills.
· Communicates effectively with Foundation Trustees, prospects, donors, staff members and vendors.
· Composes correspondence, performs coping, faxing, mailings and shipping.
· Assists with planning, preparation and development of meeting materials.
· Performs data entry into Excel spreadsheets, Access databases, PowerPoint presentations and Raiser’s Edge database.
· Schedules appointments and makes travel arrangements as needed.
· Plans, organizes and maintains a variety of files, mailing lists, donor lists, schedules, calendars, itineraries and agendas.
· Prepares payment requests and travel schedules as needed.
· Arranges and sets-up conference calls, cultivation meetings with prospects, and other meetings as needed.
· Screens, routes, and delivers incoming mail and messages.
· Coordinates Foundation proposals and accompanying collateral material.
· Assists with Foundation budget preparation and monitoring. Develops positive working relationship with Accounting Department staff.
· Prepares payment requests, obtains proper authorization and submits to Accounting.
· Provides input on Foundation activities and projects.
· Responsible for managing details of key Foundation projects.
· Provides switchboard relief upon a scheduled basis.
Technology
· Works with Information Technology staff members to keep website updated.
· Recognizes opportunities for website postings.
· Assists with new opportunities regarding fundraising via the website.
Performs other duties as assigned.
Qualifications:
The successful candidate will have a minimum of six years of administrative experience; university development/fundraising or nonprofit fundraising experience preferred. High school diploma, GED, or equivalent required; Bachelor’s degree highly preferred. Experience with Raiser’s Edge desired. Must possess high-level written and oral communication skills. Customer service orientation essential. Must be detail-oriented and extremely accurate. Interest or experience in the livestock business helpful.
Send cover letter, resume and salary history to mpeakman@beef.org